Bookkeeping Services
Accounts Payable
Data Entry:
Assembly of invoices
Verification with purchase orders
Math check and calculation of discounts
Prepare and present for approval
Keypunch with due dates
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File Maintenance:
Maintenance of vendor files
Maintenance of aged payables, historic operating data, and comparative information
Monthly archive of paid invoices, bank deposits, financial statements, bank statements, and canceled checks
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Check Selection/Printing:
Weekly check previews for approval
Analysis of aged invoices
Maintenance of daily cash balances
Check processing, signing, and mail posting
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Reports:
Weekly aging reports and check registers
Open invoice listings
Monthly account distributions
Void check listings
Monthly general journal and ledger
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Annual:​
Compilation, preparation, and mailing of contractor 1099 forms and 1096 transmittals
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Miscellaneous:​
Vendor communications
Accounts Receivable
Data Entry:
Cash receipts
Resident set-up and changes
Rent or fee Increases
Rent escalations (commercial)
Utility escalations (commercial)
Rent prorations
Owner ledger
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File Maintenance:
Tenant Rent Roll, Lease Abstract by
Portfolio
Daily cash deposits
Resident set-up and changes
Owner ledger
Rental Increases (commercial)
Rent escalations (commercial)
Utility escalations (commercial)
Pro-rations
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Reports:
Resident Ledgers
Month-end Register
Cash deposit detail listing (based on deposits)
Delinquency listing (as requested)
Monthly lease expiration listing (commercial & residential)
Security deposit changes, disposition
Bad debt and collection listing
Master suite listing
Alpha listing
Unbilled potential income listing
Monthly analysis of returned checks
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Miscellaneous:
Processing of monthly statements
Processing of monthly late statements
Preparation of Financial Statements
Assembly of income & expense reports
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Actual compiled monthly reports:
Accrual basis, month, and year to the budget and balance sheet
Cash reconciliation, disbursements, and receipts (itemized)
Aged receivables and accounts payable
Register recap and expense supporting schedule
Miscellaneous income summary, general ledger, and journal
Payroll & Related Services
Payroll Processing & Data Entry:
Time card review and confirmation
Calculation of time card information and of approved overtime
Bi-weekly payroll analysis and entry & distribution
Quarterly Tax review of Paychex tax impress/filing
Semi-annual tax calculation:
Worker's compensation reporting
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Annual Tax Review:
Annual review of Paychex Annual tax impress, employee totals, and filing
Payroll File Maintenance:
New employee set-up
Terminated employee deletion and terminated employee files
Worker's compensation claims and unemployment claims
Preparation of garnishment records
Related Payroll Reports:
Company summaries
Tax summaries
Withholding/garnishment summaries
Wage reports & misc. reports
Cash Audit
Monthly bank statements reconciled, and a cash audit performed by an independent CPA firm of Singer-Press.
